The ultimate objective of all educational institutes is the accomplishment of learning goals in the best possible manner. In today’s dynamic world of Education, it is getting difficult for the institutions to maintain the quality standards along with the plethora of daily activities.  Manual intervention in such a large number of activities can lead to redundancy of information, missed information or wrong information that can sometimes produce irreversible consequences. The advancement in Information and Technology has brought solutions and alternatives to such workflow issues with the Education Management Software (EMS). EMS is a set of software modules that automates the imperative daily administrative and non-administrative activities and assists the institutions to streamline the workflow in line with regulatory guidelines. The major benefits of an efficient EMS include:

Huge data storage

The massive amount of important data and reports are generated at each and every level of process in the campus. The web-based Education Management System makes the herculean task of data storage and retrieval easy for all stakeholders. 

Cost-effective

The cloud-based services of an efficient EMS avoid the hardware requirement and its maintenance that makes it a cost-effective utility to solve campus tasks.

Creative teaching-learning

The smart features of an effective Education Management Solution make the teaching-learning practices creative and engaging that helps to bridge the learning gap.

Paper-free approach

A large number of non-academic tasks such as admission, fee collection, result generation etc. are paper-based and require much time and efforts of associated staff.  A flawless EMS saves the valuable energy of the staff members and supports all the activities with a couple of clicks only.

Data Privacy

The access of data with individual login credentials ensures the right access of data to right users that enhances the data safety and privacy.

Mobile-supported

Today smartphones have become an indispensable part of life. So it has become inevitable to design mobile technology supported EMS that can make the information at the fingertips of the stakeholders.

iCloudEMS promises to offer prime cloud-based Education Management in Higher Education Institutes that bring digital transformation in handling the important academic and non-academic operations of the institute for efficient utilization of available resources for accomplishment of more productive goals.
Our following breakthrough products and managed services foster student-centric learning and cater to the needs of all stakeholders.

1. Accreditation Management System: 

iCloudEMS offers a cloud-based Accreditation Management System, an integrable solution to generate, collect, organize and administer all required data and reports in the predefined formats given by regulatory bodies such as NAAC, NBA etc. and helps Institutes throughout the preparation and submission of quick and accurate information for evaluation. It also includes many graphical and analytic tools with collaborative dashboards to easily track the progress of data submission. Its main features and benefits include:

• Predefined Question Set in line with different criteria of governing bodies that eases to enter and govern data for faculty on a centralized platform.
• Standard utilities and formula set that help them to generate main reports and supporting reports for assessments and qualification analysis.
• Powerful reporting tools with a standard formula set to generate analysis reports such as SER/SAR/AQAR/IQAC/ AACSB.
• We also offer provision for kind perusal of data by concerned authorities. 
• Innovative templates to streamline the administration of bulk data uploading for several years.
• Swift multilevel evaluation process for management to benchmark standards and get a ready reckoner on the current status.
• Automatic and precise results with a couple of clicks to ease the DVV clarification by governing bodies.

2. OBE supported Learning Management System

Our personalized interactive Outcome Based LMS brings the right fusion of technology in the traditional chalk-and-board model to strengthen the deployment of prime technology in upgrading the academic standards at par with global level. It provides a common digital platform for students and teachers for knowledge sharing and tracking the learning trajectory via user-friendly gateway. Its innovative functionalities help the instructors to create and deliver the content under the OBE framework. Have a look at the major benefits of our OBE-LMS product.

• Faculty can easily plan and design the curriculum, course content, assignments in the framework of OBE and Bloom’s taxonomy model.
• They can create online repository of e-content and deliver 
• Can create online storehouse for e-content such that students can find the content available prior to session for quality learning
• Students can set milestones and govern their learning with the help of easy access to study content and performance records.
• Our system fosters the teacher-pupil interaction and increases the students’ engagement in learning sessions.
• Parents can actively participate in learning of their children and Can get complete insights of their wards’ attendance and performance grades anytime.
• They are able to judge their children’s all-round progress with OBE and Bloom’s levels mapping records. and can have effective communication with teachers and management.
• Management can get the overhead view of course planning and coverage progress to find any gap and take well-informed decisions at all levels.

3. Online Classes and Exam management system

iCloudEMS utilizes a 360-degree platform that presents unified solutions to Online Exam Management System and LIVE Classes services that work on all the intricacies of classes and examination that replaces the cumbersome manual operations with a disciplined digital governance for effective planning and execution of time and resources. It offers following benefits to cater the assorted needs of all stakeholders: 

• Faculty can organize the interactive LIVE classes supporting multimedia to boost students’ engagement 
• They can easily generate Question papers using extensive question banks and innovative template papers in line with OBE and Bloom’s taxonomy norms.
• Virtual examination space with LIVE proctoring maintains the integrity of examination space and can promote smooth planning and conduction of exams.
• On-screen evaluation and grading save the time of faculty members and support quick and flawless evaluation and results.
• Students can reap the benefits of Online Classes and Examination sessions to accomplish their learning goals at their own pace and at their own space.
• Administration can seamlessly plan and manage material and human resources to conduct classes and examinations.
• Management can get the eagle’s view of the cyberspace of LIVE classes and Examination at a single click and can continuously put their efforts towards raising the academic standards for continuous quality improvement.

4. Student Lifecycle Management System

iCloudEMS assists the Colleges and Universities with its versatile Student lifecycle management system to access and process a plethora of information with a couple of clicks, anytime and anywhere throughout the academic journey of all students. It gives integrated solutions to smoothen student recruitment and management for both administration and students to save their valuable time and energy for achievement of more creative goals. The major benefits of our innovative product comprise of:

• Faculty can save their time and efforts to access and process integrated databases of students from being prospective to alumni.
• They can easily track and analyse the cognitive abilities of students with OBE and Bloom’s taxonomy levels mapping.
• Students can retrieve and update their required information on a central platform only for different uses and can easily perform tasks such as fee payment, hall ticket, timetable etc.
• Parents can be more relaxed with online admission and fee payment tasks can involve in the learning and other activities of their children.
• Management can experience a technology-oriented transparent ecosystem for the quick analysis of accomplishments.

5. Managed Services for ERP

iCloudEMS offers Managed Services comprise to ERP of various Higher Educational Institutes different that digitize various academic and non-academic operations like pre-admission, admission, fee payment, attendance, assignment, examination, library management, accreditation management, etc. and channelizes the efforts of all stakeholder for quality improvement. The significant benefits our managed services include: 

• Hassle-free admission process from pre-admission to post-admission activities.
• User-friendly fee payment and record maintenance that adds convenience for both students and administration.
• Computerized time-table preparation and management to overcome the challenges in multiple time table generation.
• Centralized digital training & placement avenue to facilitate recruitment activities.  

In a nutshell, it can be mentioned that in the era of innovation & technology NEP has recommended Higher Education Institutes investment should invest in the generation of tech-savvy infrastructure and services to bring the best of time and energy of the staff members and iCloudEMS is a reliable partner to bring the digital revolution in Higher Education Institutes.

No matter whether it’s about school, college or university, the amount of information that is supposed to be handled has always been surplus encompassing the data of students, teachers, parents, examination, administration, results, funds, payment and so on, but, with the advent of ERP software (Enterprise Resource Planning), things have become a lot easier. For all the educational institutions, ERP has become an exclusive solution assisting them to ameliorate their standard. Although ERP is used in many fields but the implementation of ERP in the education sector serves a wide and varied purpose and iCloudEMS with its unified web-based products like LMS, Accreditation Management System, Online Classes & Online Exams, Outcome-based Education System and Students’ Lifecycle Management System, dextrously manages the entire operations of an educational institutions in few clicks.

Taking Students’ Lifecycle Management (SLM) into consideration, we need to understand what exactly it means and what its importance is. SLM is an inclusive data-driven method that manages “Student Success” by covering their entire journey starting from admission to becoming alumni. It is, indeed, one of the most crucial goals of any educational institution that the student who has taken admission, spends the best days of their lives, experiencing a positive transformation and leave the institution with the graduation degree and satisfactory job-offer letter.

 Earlier, before the appearance of web-based technologies, student’s success was very much dependent on a lot of manual work in order to organize marketing & branding activities so that new prospects can be attracted. Other target of that tedious task was to track students’ interests, nurture them through consistent engagement, scholarship programs to help deserving and meritorious students etc. and after all this work, a student’s academic journey actually started. Once the journey begins, retention and progress become the next important goals but knowing and understanding along with maintaining the information of every single student is a herculean task. Moreover, once the students graduate from the institution and start their career, there comes another challenge comes forward i.e. staying connected to the alumni, facilitating a friendly environment for them so that they willingly come forward to mentor the new students who need a role model to follow their footsteps and improve their chances of employ ability and add value and reputation to the institution. So, Student Lifecycle can be represented as a complete circle of an important journey which decides the future of the students.

As discussed above, we can see how it becomes necessary for all the educational institutions to sustain the information of each and every student without making any mistake. 
iCloudEMS through its unique product ‘Student Life Cycle Management’ provide the solution to the challenges faced by Educational Institutes like:

• Improvement in resource management.
• Softcopy based or paperless campus management.
• Errorless and Efficient Administration.
• Automating Payment Process.
• Safe & Secured Student information system management.
• Recording of attendance and maintenance of data.
• Effective Online Classes and Proctored Online Exams.
• Generation of Results along with Grades without any grievances.
• Augmentation in daily productivity.
• Assurance of Quality Education.
• Making campus management cost-effective.
• Providing platform for new opportunities.

Role of iCloudEMS in maintaining the Students Lifecycle can be identified as follows:

• Supervised and complete Automated Processes: It is difficult for the Management to handle all the processes at single point and that’s why our product Students Lifecycle management system automates all the systems and helps the management to monitor the institutional work at micro as well as macro level.
• Centralized Power and control over multiple departments: In the educational Institute, there can be multiple departments which can be unmanageable sometimes. With the help of our product, the management can have a centralized control over different departments on a single screen.
• Data driven updates and instant reports: Management of an institution can get the required data on a single click and can keep themselves updated about the institution’s daily activities. Moreover, instant reports can be generated at any time without any error and confusion.
• Data Security: Our product provides high technology security to make sure that the data is well secured & managed.
• Tracking of Student’s Admission: Our product makes tiresome jobs like applications & admission process easy with its reliable online process.
• Fee Collection & Revenue Management: Our managed services assist in fee collection, receipt generation and data maintenance online without any computational errors because a minor mistake can have a major impact on the cash flow.
• With the help of our product, teachers can take digital attendance, track lectures, students’ performance and upload important materials and assignment with burdening themselves with excessive work load.
• Our product Student Lifecycle Management System facilitates an easy communication between students & parents and later on with the alumni who can play an integral role in students’ retention process.

• Students can view their attendance, timetables, academic calendar and results without taking much trouble. iCloudEMS with the help of its LMS, provides a learning platform for the students to attend online classes, take their assessment exams and try to attain the course outcomes for overall development. Moreover, it also keeps the records of placed and unplaced students as per campus recruitment management program.
• iCloudEMS with its product plays an integral role in managing the students’ data strengthening the Alumni Management System by handling all the information related to a student once they graduate. If the institution shows concern to the alumni in their future endeavours, the same attitude will be reflected from them as well. They can willingly become a donor by showing their concern about the institution and guide their juniors to become a valuable asset for the same institution.

To conclude, we can say that iCloudEMS with its effective product Students Lifecycle Management System proposes a purpose-built, highly effective, techno-friendly solutions which can be customized as per the needs of the institutions that are relying on the working of ERP for improved admission, students’ retention, academic achievements, career needs and overall satisfaction while completing an important phase of their lifecycle.